Are you looking for an opportunity to support your community and engage with local nonprofits while helping CEN deliver critical programs? Reporting directly to the CEO, this individual provides executive support in a one-on-one working relationship and serves as the primary point of contact for the CEO. This is your chance to join an organization dedicated to supporting current and future nonprofit leaders and building a strong and equitable community!

The person must be creative and enjoy working in a results-driven and community-oriented environment. The ideal individual will have the ability to exercise good judgment in a variety of situations and possess strong written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. At times, this person must be able to work under pressure, to handle a wide variety of activities and confidential matters with discretion.

This position is full-time (40hrs/week+) with in-office requirements. This role will involve regular in-person attendance, typically 1-3 days each week, based on operational needs. If in-person work doesn't align with your current circumstances, we encourage you to explore other opportunities that better suit your needs.

The Administrative Assistant to the CEO’s Duties Include:

Provide comprehensive, strategic support services to the CEO that ensures outstanding responsiveness and communication with limited consultation
Provide sophisticated calendar management for CEO; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements
Support and manage a high-volume of requests and projects (including research and analysis on issues of interest to the CEO) to meet the objectives of the CEO
Maintain quality filing and communications systems
Prepare and edit presentations, memos, complex reports, and spreadsheets which may utilize specialized software and systems
Collaborate with ADOPM to engage interns/volunteers, as assigned
Participate in special events (even those occurring during non-business hours) including but not limited to Leaders Institute graduation, Fall Fete (fall fundraiser), Board Matching Event
Effectively balance, organize, and maintain multiple client relationships simultaneously with a while demonstrating cultural responsiveness and IDEAL principles
Serve as an alternate point of contact for vendors and troubleshoot challenges that arise within the physical office space, including office equipment
Help to maintain and grow the organization’s membership base and support CEO with donor/funder relations
Make business travel arrangements for organization's senior staff
Support ensuring accurate payments are sent to contractors and vendors
Assist in timely delivery of financial reports, expense reports, audits and tax filings
Provide timely administrative support for Board and Committee meetings
Create and communicate annual calendar for board meetings and committee meetings in collaboration with CEO
Maintain office inventory (including tracking and notifying appropriate staff when items are in low supply, broken or missing) and the corresponding budget
Maintains database files using established best practices
Complete special projects as assigned in a timely manner

Skills and Qualifications:

3+ years of nonprofit program experience (in administrative or program support role), or a combination of education and relevant experience
Strong cultural responsiveness and ability to work with a wide variety of backgrounds and personalities at all levels within an organization
High proficiency in calendar management with an understanding of organizational dynamics when scheduling the CEO
Support of a teamwork-focused approach and can contribute to a flexible work environment
Ability to work independently, as we are a small but mighty team; forward-thinking.
Strong communication skills—both written and verbal
Advanced/high proficiency with Windows, Microsoft Office Suite, Canva (or similar CMS), ClickUp (or similar project management platform), Harvest (or similar time management platform)
Demonstrated ability to prioritize and follow through on multiple tasks/projects within designated timelines with a strong attention to detail
Discretion to maintain confidential information
Strong data entry skills; experience with database software programs
Ability to proactively draw on experience and refer to standard operational procedures to complete tasks

Preferred skills include:

Bilingual proficiency
Human Resource management skills including but not limited to:
assisting in ongoing talent management (including volunteers)
compliance and documentation
recruitment and onboarding

Center for Excellence in Nonprofits

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Administrative Assistant to the CEO